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Conference Expense Worksheet

 

Conference expenses are affected by a number of factors. Before you can even begin to justify conference expenses, you need to calculate what those expenses are. To do so, use the following worksheet to develop a cost estimate for attending the 2017 ttra Annual International Conference.

 

Expense

Tips and Information

Cost

Conference Registration

Register by the Early-Bird Deadline of February 28th for discounts!

$

ttra Membership

Non-Members: did you know that if you purchase a membership and then pay for the conference, the spend is roughly the same? Become a member, save on registration and enjoy a ttra benefits year-round.

 

Transportation to/from Québec City

 

$

Lodging
 

Conference hotel is the Hilton Québec City: $175 US/$229 CAD per night + tax. Consider sharing a room with a colleague to save money.

$

Ground Transportation: Airport to Hotel and return

Public Transportation: Uber ride is approx. $20 CAD one way. Taxi ride is approx. $35 CAD one way. The 10-mile (15-km) ride takes approximately 20 minutes. 

$

Mileage Reimbursement

Driving to the conference? To the airport for your flight? Use Mapquest to calculate distances, then multiply miles by your agency’s accepted cents/mile.

$

Parking Reimbursement

At airport for flight departure, or at hotel where conference is located. Valet parking at the hotel is $33CAD/day; nearby garage available for $18CAD/day.

$

Food Per Diem*

Remember, your registration fee includes 3 breakfasts (Tu, W, Th), 3 lunches (Tu, W, Th), 2 receptions (Tu, W), and one dinner (Th) so you’ll need fewer meals “on your own.”

$

subtotal

$

Total number of employees going

 

Multiply subtotal by total number of employees going = total

$

 

*For a guide to state department rates by country, click here.

 
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